Planning an event in Edmond, OK? Whether it’s a business meeting, workshop, birthday or engagement party, baby or wedding shower, or grad party, finding the right venue and organizing the details can be overwhelming. At Yay on Broadway, we make event planning easy with a stylish space, modern amenities, and a prime downtown location. To help make your event a success, here are our top five tips:
1. Choose the Right Venue
The venue sets the tone for your event, so it’s important to pick a space that fits your needs. Consider factors like location, parking, capacity, and available amenities. At Yay on Broadway, we offer a versatile event space in downtown Edmond with private parking, natural light, and a kitchen for your convenience. Guest count is based on the room set up so reception style affords up to 75 guests. We can seat 45 in the Wonder Room or you can book the entire space including our two private rooms to add more seating or utilize our covered veranda. For games and space to play, Spirit Park, our large side lawn adds a fun outdoor element to your party . If you need a larger venue, explore VisitEdmondOK.com for their recommendations.
2. Plan Ahead and Book Early
Event spaces fill up fast, especially during peak seasons. To secure your preferred date, book as early as possible. This also gives you ample time to plan decor, catering, and entertainment without last-minute stress. At Yay, we typically request three months in advance for a weekend booking. Saturdays are the most popular booking date. We have hosted micro-weddings, and would love to do more of them, so if your guest list is under 50 seated or 75 reception style, we’d love to see if we’re a fit.
3. Create a Detailed Schedule
A well-planned timeline helps keep your event running smoothly. Outline key moments, including setup, guest arrival, main activities, and cleanup and assign those tasks so it’s not all on one person. If you’re hosting a workshop or business meeting, schedule time for networking and breaks to keep attendees engaged. Since we are in Downtown Edmond, you can walk to local eateries. Remember to account for set-up and tear down as event venues count your time from the moment you arrive until the last person is out the door. Give yourself an hour prior to guests arriving and then at least a half hour or hour after to give you enough time to prep and pack up and say final goodbyes.
4. Consider Guest Comfort and Accessibility
Think about your guests’ needs—ample seating, restrooms, climate control, and accessibility are key factors. Our space at Yay on Broadway offers a comfortable and welcoming environment with all the essentials to make your guests feel at ease. At Yay, we have a dressing room that’s perfect for wedding days or fitness and yoga classes.
5. Use Local Vendors and Services
Support local businesses by partnering with Edmond-based caterers, florists, and event planners. Not only does this add a personal touch to your event, but it also ensures vendors are familiar with the area and can provide seamless service. We have a list of preferred vendors that we use and recommend time and again from food to bounce houses to balloons to officiants. Unlike some event venues, we allow outside food and drinks. A licensed bartender is needed to serve any adult beverages.
Host Your Next Event at Yay on Broadway
Looking for the perfect venue in Edmond? Yay on Broadway at 501 N. Broadway offers a flexible event space ideal for coworking, meetings, celebrations, and more. Contact us today to book your event or request a tour.
📍 Location: 501 N. Broadway, Edmond, OK
🌐 Website: yayonbroadway.com
yayonbroadway.com 